Certificates

Membership, Nikah NOC, marriage, death, birth, no-dues, transfer, income and conversion certificates: the register, the numbered paper and the verification QR.

The certificate register is your mahallu’s record books, nikah, death, birth and membership, kept in one place, with the printed certificate as a second step. You record the fact when it happens; the paper is issued whenever someone asks for it, numbered from your own series and carrying a QR that proves it came from your register.

The nine kinds

Membership certificate: Certifies that a person is a registered member of your mahallu. The member is picked from your register.
Nikah NOC: No objection to a member’s proposed marriage, usually asked for by the other mahallu. It records the member’s marital status as your register stands that day, and it expires after 90 days unless you set otherwise.
Marriage certificate: A nikah solemnised under your mahallu: both parties, the wali, the mahr, the witnesses and who officiated.
Death certificate: A death in the community, with the burial. Recording it can also mark the member deceased on your register, which stops their dues.
Birth certificate: A birth in the community: the child, the parents and the house, as your own register of births.
No-dues, transfer, income and conversion: Four more office staples, each its own register: no outstanding dues as on the date of issue, membership moving to another mahallu, the committee attesting an income, and the record of a person embracing Islam.

Record first, paper second

You record the entry when the nikah, death or birth happens, and issue the certificate whenever it is asked for, even years later. The entry can be edited at any time. The certificate is fixed the moment it is issued: its wording, names, signature, seal and signatory cannot be changed.

Issuing a certificate

Open the register entry and choose the language: English, Malayalam, or both on one page.
Choose who signs. The list comes from your committee page, and the name and position print under the signature rule. For an NOC, check the validity date. It is filled with 90 days ahead.
Choose Issue and print. The next number in that register’s own series is taken, everything freezes, and the print dialog opens. Print it, or save it as a PDF.

Requests from your public page

Turn on the request form under Certificates → Settings and your public site gets a small page where a family says which certificate they need and how to reach them. Requests queue on the register page; Record it opens the add form for that kind, and recording the entry marks the request done. Nothing is ever issued automatically, and the requester is who asked; the certificate itself may concern someone else.

Your own wording and page design

Every kind ships with standard wording in English and Malayalam. A committee with a house style writes its own under Certificates → Settings, using placeholders like {name} and {date} that fill from the record; a blank box keeps the standard text. At issue you also pick the page design: the standard office page or a framed one, and the language: English, Malayalam, or both on one page. Wording changes only apply to certificates issued afterwards.

Sending it to the family

The printed paper is the official document. Alongside it, every issued certificate has Send on WhatsApp and Copy verification link: what travels is the verification page, which answers from your register, so the family can show it to any office while the paper is on its way.

Numbering

Each kind is numbered in its own series. A prefix can carry the year: NIK/2026 restarts at 1 when the year turns. A mahallu moving from paper sets the last number each book reached under Certificates → Numbering, and the app continues from there. Each series also chooses its Separator and Digits, so numbers can match the paper book: NIK 214 rather than NIK-0214. The Year filter on the register plus Export prints any register book for any year: the nikah register of 2026, ready for the annual general body.

A death certificate and your register

When a death is recorded against someone in your register, the form offers one checkbox: mark them deceased. Ticking it records the date of death on their member record, and their dues stop accruing. A date already recorded is never overwritten. Deleting the register entry removes only the date it recorded.

Common questions

Who can record entries and issue certificates?

An administrator or the treasurer. Cancelling a certificate or deleting a register entry is administrator only.

The person is not in our register. Can we still record it?

Yes, for a marriage, death, birth or conversion certificate: a bride from another mahallu, or a newborn, is simply typed by name. A membership, NOC, no-dues, transfer or income certificate is issued only for someone on your register.

Our secretary changed. What happens to old certificates?

Nothing. The signature, the seal and the name printed on a certificate are fixed the day it is issued. A duplicate printed years later carries the marks it was issued under, not today’s.

We have no scanned signature or seal. Can we still print?

Yes. The paper prints a blank rule and a marked space, and the secretary signs and stamps by hand, exactly like the paper register book.

A certificate has a mistake. Can we edit it?

The register entry can always be corrected, but an issued certificate cannot be changed. Cancel it and issue a fresh one; the fresh one gets its own number, and the cancelled copy stops verifying the moment it is cancelled.

What does the QR on the paper do?

It opens a verification page on your masjid’s own address, answered from your register. A bank, a panchayat office or another mahallu can scan a copy and see whether the certificate is genuine, what it certifies and whether it is still valid. An altered or cancelled copy fails the scan.

We kept paper registers for years. Do we restart at number 1?

No. Under Certificates → Numbering, set the last number each paper book reached and the app continues from there.

Is this a government certificate?

No, and the paper says so. It is the mahallu’s own register record, which supports a registration at the panchayat or elsewhere but does not replace it.